Enrollment Services consists of six departments: Office of Undergraduate Admissions and Recruitment, Financial Aid, Student Assessment and Testing, New Student Orientation, Military Services, and Registration and Records.

Office of Undergraduate Admissions and Recruitment

102 Mike Loya Academic Services Building
Phone: 915.747.5890
futureminers@utep.edu
www.utep.edu/admissions

Undergraduate Admission

The Office of Undergraduate Admissions and Recruitment assists students with enrollment into the University. It provides information about admission requirements and procedures, financial resources, academic program offerings, and general information about the University. In addition, this office determines all students' eligibility for admission and evaluates transfer credit according to standards set by Texas law, the Board of Regents of the University of Texas System, and UTEP faculty.

This section of the catalog will offer information on the following topics:

The requirements for undergraduate admission to the University are described below and are based on the student's previous academic preparation.

All prospective students are encouraged to apply online through Apply Texas. This electronic application is used by all Texas public universities and can be found at www.applytexas.org.

Application Dates and Fees

Applications for admission and all supporting documents are due by the following priority dates:

Fall Spring Summer
May 1 October 1 March 1

There are no application fees for domestic applicants.

All applications and documents from international students must be received by the priority date and must be accompanied by a non-refundable $65.00 application fee. Payment may be made in-person to UTEP Students Business Services located at:

The University of Texas at El Paso
Mike Loya Academic Servives Building
102 Mike Loya Academic Services Bldg
500 W University Ave
El Paso, TX 79968

Checks of money orders should be made payable to The University of Texas at El Paso and mailed to the address above. Please include the student's name, application semester, and UTEP ID number (which is ussed upon receipt of an application for admission) on the check or money order. 

Students may also pay online with a credit card through the UTEP Miner Shoppe, at the following link: 

https://secure.touchnet.net/C21711_ustores/web/index.jsp

Secondary Admission Requirements 

Admission to the University does not assure admission into any programs that may have specific admission requirements. Certain programs require students to submit to, and satisfactorily complete, a criminal history review as a condition of admission and/or participation in education experiences. Students who refuse to submit to a background check, or who do not pass the background check, may be dismissed from the program. Students should consult with the appropriate department to determine any other requirements that must be met.

First-Time Freshman 

Applicants who have never attended another college or university or have not earned college credit through non-traditional methods (e.g. military credit or credit from specialized schools) should apply for admission as freshmen. Students who have earned college-level credits by participating in a dual enrollment program or have earned credit by examination (e.g., IB, AP, CLEP) while in high school also are considered freshmen.

The following first-time freshman section applies to citizens/permanent residents of the United States, and to international students who are completing high school in the United States. International students or citizens/permanent residents of the United States who completed high school or college studies in foreign countries should refer to the section on International Student Admission below.

Required Documents 

Freshmen applicants must submit the following:

  • Apply Texas Application (www.applytexas.org)
  • Official high school transcript or official GED score report 
    • To be considered an official high school transcript, the document must indicate: (1) a college preparatory program (the Recommended High School Program or Distinguised Achievement High School Program is required for ALL graduates of Texas public high schools), (2) rank, (3) Exit-Level examination results, and (4) graduation (actual or expected) date. The academic transcript must be submitted directly from the issuing high school to the Office of Undergraduate Admissions and Recruitment. 
    • All transcripts in languages other than English must be accompanied by an English translation prepared by the educational institution, an American Consulate, or a certified English translator. 
  • At least one of the following:
    • Official SAT and/or ACT scores
      • Official test scores must be sent directly to UTEP from the testing agency or must be recorded as part of the high school transcript are also consider official 
    • A writing sample 
      • Students have the option of submitting a writing sample to UTEP. Writing samples are not required, but may help expedite the admissions process for students who are unable to submit standardized test scores or for students whose scores do not adequately reflect their academic potential. Prospective students should visit the Office of Admissions and Recruitment website for more detailed information about submitting a writing sample.

All documents submitted to the University become part of the official files of the University and cannot be released or returned to the student or to another institution, nor may documents be released by way a copy. 

A student who completed AP (Advanced Placement), CLEP (College Level Examination Program), International Baccalaureate (IB), SAT II Subject Exams, or DSST (DANTES Subject Standardized Tests), must submit official score report to be awarded credit. Official military AARTS or SMART transcripts, if applicable, must be submitted prior to awarding credit. For any other type of examination refer to the "Credit for Non-Traditional Educational Experiences" section of this catalog.

High School Preparation

All new first-year students applying to UTEP after graduation from a recognized Texas high school must have completed, at a minimum, the Recommended High School Program. The Recommended Program consists of 26 credits, (24 credits for students who graduated prior to 2011). Graduates from non-Texas or private high schools, must also meet the 26 credit requirement (24 credits for students who graduated prior to 2011), in addition to any other requirements set by their high schools or home state.

Subject Courses
English, Lang.Arts, & Reading 4 Credits English I, II, III, and IV. English I and II for Speakers of Other Languages (SOL) may be substituted for English I and II only for immigrant students with limited English proficiency
Mathematics 4 Credits (3 credits prior to 2011) Required: Algebra I, II, & Geometry. The 4th credit may be selected from the following: Mathematical Models with Applications*, Pre-calculus, Independent Study in Mathematics, AP Statistics, AP Calculus AB, AP Calculus BC, IB Mathematical Studies, IB Mathematics Standard Level, IB Mathematics Higher Level, IB Adv. Mathematical Standard Level, AP Computer Science, concurrent enrollment in college courses.
Science 4 credits (3 credits prior to 2011) One course must be Biology, AP Biology, or IB Biology. Two courses from two of the following areas. Not more than one course may be chosen from each of the areas to satisfy this requirement: IPC (Integrated Physics and Chemistry); Chemistry, AP Chemistry, or IB Chemistry; Physics, AP Physics, IB Physics, or Principles of Technology I. Note: IPC cannot be taken as the final or 4th year of science, but must be taken before the senior year of high school. The fourth year of science may be selected from the laboratory-based courses listed in Chapter 112. These include: Astronomy, Aquatic Science, Earth and Space Science, Environmental Systems, AP Environmental Systems, IB Environmental Systems, Scientific Research and Design, Anatomy and Physiology of Human Systems, Medical Microbiology and Pathophysiology, Principles of Technology II, Engineering, Concurrent enrollment in college courses.
Social Studies 3 1/2 credits World History Studies (One Credit) World Geography Studies (One Credit) U.S. History Studies Since Reconstruction (One Credit) U.S. Government (One-Half Credit)
Economics 1/2 credit Economics with emphasis on the free enterprise system and its benefits
Physical Education 1 credit The following may be substituted for the 5 physical education courses available: Drill Team, Marching Band, Cheerleading, ROTC, Athletics, Dance I-IV, Approved Private Programs, or certain career & technical education courses. Currently, there is no limit on number of credits or substitutions allowed.***
Fine Arts 1 credit Courses may be found in 19 TAC Chapter 17
Lang. Other Than English 2 credits Must consist of Level I and Level II in the same language
Speech 1/2 Credit Communication Applications Required (This course may also count as an elective.)
Electives 6 Credits (24 prior to 2011) Communication Applications may be counted towards the six elective credits. Select courses from the list approved by SBOE for grades 9-12 (relating to Essential Knowledge and Skills), state-approved innovative courses, JROTC (one to four credits), or Driver Education (one-half credit). All courses counting toward meeting the credit requirements listed here must have been completed prior to the graduation date posted on the student's official transcript.

Students may satisfy the requirement above if they completed the portion of the recommended curriculum that was available, but were unable to complete the remainder of the curriculum solely because courses necessary to complete it were unavailable as a result of course scheduling, lack of enrollment capacity, or another cause not within the students' control. Students in this situation must request an exception by submitting the Recommended Curriculum Exception Form, found at www.utep.edu/forms.

Students with Non-traditional High School Preparation

Students who received a high school equivalency certificate are eligible for admission with an SAT score of 1500 out of 2400 (1070 if only presenting verbal and math of the SAT exam), or higher, or equivalent ACT college readiness score of 23 or higher. The TSI placement test is required to determine academic placement in English and math courses. The TSI can be taken locally at UTEP, at El Paso Community College, or at TSI test sites around the country. To find an TSI test site outside of El Paso, check with college and university testing offices in the student's area, or call the College Board toll-free at 866.607.5223.

Students who completed the Spanish version of the GED with an average standard score of 45 or higher, must also submit scores of 1000 or higher on the PAA (Prueba de Aptitud Academica). Students who meet the Spanish GED and PAA requirements will be admitted into the Programa Interamericano Estudiantil (PIE).

Graduates of Unaccredited High Schools

Students who graduated from high schools that are not accredited by one of the accrediting organizations recognized by the State of Texas or who attended a home school program may be eligible for admission if a portion of the Recommended High School Program or Distinguished Achievement High School Program was completed with comparable content and rigor. In addition to the documents required for first-year admission, students should also provide a Texas Private High School Certification (TPHSC) form demonstrating course equivalency to the Recommended or Distinguished Achievement High School Program. Students who are unable to provide a TPHSC form may also qualify for admission by meeting SAT score of 1500 out of 2400 (1070 if only presenting verbal and math of the SAT exam), or higher, or equivalent ACT college readiness score of 23 or higher. The TPHSC can be found by visiting www.utep.edu/forms.

Freshman Admission Criteria 

Completion of the Recommended High School Program OR Distinguished Achievement High School Program OR an equivalent advanced high school program is required for applicants.

Assured Freshman Admission 

First-time freshmen are assured admission to The University of Texas at El Paso if they fulfill one of the following criteria. 

Children of Public Servants Killed or Fatally Injured in the Line of Duty

Children of public servants killed or fatally injured in the line of duty, as designated by Texas Education Code, Section 51.803{e), are eligible for automatic admission if they meet University-established requirements. This policy is in accordance with section 51.803 of the Texas Education Code.

Top 10% Admission for Graduates of Texas High Schools 

First-time, first-year students are admissible to UTEP if they graduated from a Texas high school in the top 10% of their graduating class and submit all required credentials. After admission, SAT or ACT scores may be submitted to demonstrate college readiness. If college readiness cannot be determined through SAT or ACT scores, students must take the TSI assessment to determine first-semester course placement in reading, writing, and mathematics. Applicants who are not in the top 10% of their graduating class can qualify for admission based on their high school ranking and standardized test scores or through UTEP's Reviewed Admission Programs.

Although SAT and ACT scores are not reviewed under the Tap 10% admissions criterion, students are strongly encouraged to take the SAT and/ar ACT to ensure eligibility far scholarships and other types of merit-based financial assistance.

High School Rank and Test Scores

Texas high school graduates and all graduates of out-of-state high schools are admissible as first-time, first-year students if they meet any of the criteria listed below:

HS Rank in Class Minimum SAT Combined Score (Verbal + Math) OR Minimum ACT Composite Score
Top 25% No minimum, but scores must be submitted OR No minimum, but scores must be submitted
Second 25% 920 OR 19
Third 25 % 970 OR 20
Fourth 25% 1010 OR 21
No HS rank, GED, unaccredited HS, or home-school program 1070 OR 23

Students who achieve a score of 1070 on the SAT, with minimum scores of 500 each in the mathematics and verbal sections, are considered college ready and may enroll in college-level courses upon admission. Likewise, students who achieve a score of 23 on the ACT, with minimum scores of 19 each in the mathematics and English sections, are considered college ready and may enroll in college-level courses upon admission. Students who do not achieve these scores on the SAT or ACT must take the TSI assessment following admission, to determine first-semester course placement in reading, writing, and mathematics. Applicants who do not meet these criteria may qualify for admission through UTEP's Reviewed Admission Programs .

College Readiness

First time, first-year students who achieve sufficient scores on a standardized test to qualify for a Texas Success Initiative (TSI) exemption, as defined in Texas Administrative Code, §4.54. Will qualify for admission as a college ready student. Applicants may also qualify for admission as a college ready student if they achieve sufficient scores on the Texas Success Initiative (TSI) Assessment, as defined in Texas Administrative Code, §4.57. As with previous admissions criterion, completion of the Recommended High School Program OR Distinguished Achievement High School Program OR an equivalent advanced high school program is required of all applicants.

The TSI Assessment may be taken at UTEP, El Paso Community College, or any other approved test site across the state. Virtual proctoring is also available. Students are encouraged to contact the Office of Student Assessment and Testing at 915.747.5009 or testing@utep.edu for additional information about the TSI assessment. Students should plan to begin Math and English requirements during the first semester of enrollment and continue until complete.

Reviewed Freshman Admission

Pursuant to state law and in accordance with The University of Texas System Board of Regents admissions policy, qualified applicants who do not qualify for assured admission as outlined above may be admitted outside the normal process through a holistic review process. Applicants who have completed the Recommended High School Program or Distinguished Achievement High School Program but do not meet the requirements for first-year admission described above may be reviewed on an individual basis.

To ensure consistency and fairness of this review, admission decisions shall be based on substantive information about the applicant. This review gives consideration to the applicant's high school and college records, the strength of academic preparation, types of courses taken, and grades earned in specific courses. Performance on standardized tests may also be considered. Applicants are encouraged to submit additional material or a writing sample for consideration in evaluating their potential for success at UTEP. Such material can document, for example, the applicant's work experience; achievements, honors, and awards; responsibilities while attending school, including child or elder care or other major responsibilities; bilingual proficiency; socioeconomic background; residency status; involvement in community and extra-curricular activities; status as a first-generation college student; commitment to a particular field of study; strengths and talents that might not be apparent from the academic record, and experiences in surmounting obstacles in pursuit of higher education. Letters of recommendation from high school teachers, counselors, supervisors, and activity leaders are also appropriate.

For information about submitting a writing sample, prospective students should visit the Office of Admissions and Recruitment website. All other supporting materials should be submitted to The University of Texas at El Paso Admissions Appeal Committee, Office of Undergraduate Admissions and Recruitment, Mike Loya Academic Services Building, Room 102, El Pas o, Texas 79968. Materials submitted to other offices will not be considered. The Reviewed Admission committee consists of representatives from the Office of Admissions and Recruitment, Academic Affairs, and Student Affairs. Securing against undue influence is the responsibility of admission officials, to include academic deans and institutional leaders.

Provisional Freshman Admission

First-time, first year students who do not meet the requirements for admission under criteria listed above and who score below the college readiness benchmark on the Texas Success Initiative  (TSI) Assessment, as defined in Texas Administrative Code §4.54, are eligible for provisional admission through the University’s Program START Students must:

  • Enroll in the College of Liberal Arts as START majors
  •  Attend New Student Orientation
  • Be advised every term by an academic advisor in the Academic Advising Center
  •  Earn a grade of C or better in at least nine (9) hours of prescribed courses from at least two of the following areas: English, mathematics, natural science, foreign language, social sciences, and humanities. Any developmental coursework prescribed by TSI Assessment scores must be taken within the nine (9) hours.
  •  Maintain a minimum 2.0 GPA.

Once these requirements have been met, the student may declare a major.

If the student does not meet these requirements during the first semester but has at least a 1.5 cumulative GPA, an additional START semester will be allowed. START students who do not satisfy these requirements have two options if they wish to re-enroll at UTEP:

  1. Apply for readmission and reinstatement by the START Manager after two calendar years have elapsed since the end of the last period of attendance; or
  2. Apply for readmission through the Office of Admissions and Recruitment after attending another college or university at which a minimum of 12 semester hours of college-level work with grades of C or better in each course were earned and a minimum cumulative 2.0 GPA was maintained.

Under extenuating circumstances, an ineligible START student may petition for reinstatement through the Academic Advising Center.

Students who score below the college readiness benchmark on the Texas Success Initiative (TSI) Assessment but who earn at least nine (9) semester credit hours of college-level credit through Advanced Placement credit or international Baccalaureate credit will be exited from the START program and permitted to declare a major.  The nine (9) hours of college-level credit must include at least three (3) hours of college-level English credit and at least three (3) hours of college-level mathematics credit in order for the student to fulfill provisional admission requirements and be exited from the START program.

Transfer Admission

The University welcomes applications from qualified individuals who have begun their college work at other accredited institutions of higher education. Transfer counselors are available in the Office of Undergraduate Admissions to assist with the admissions application and course transferability information. Additional assistance is provided regarding orientation, financial aid, scholarships, testing, and academic advising.

The following transfer applicant section applies to citizens/permanent residents of the United States and to international students who are completing collegiate studies in the United States. International students or citizens/permanent residents of the United States who completed College studies in foreign countries should refer to the section on International Student Admission, below.

Transfer Admission Requirements

Applicants who have completed a minimum of 12 college-level hours are eligible for admission to UTEP if they have completed a minimum of 12 semester hours of college-level work with grades of C or better and have maintained a minimum overall 2.0 (C) grade point average.

Applicants who have completed fewer than 12 college-level hours are eligible for admission to UTEP if they have earned grades of C or better in all courses taken, maintained a minimum cumulative 2.0 GPA, and meet the requirements for first-year admission.

Individual Review 

Applicants who do not meet the requirements for transfer admission described above or whose individual circumstances are highly unusual with respect to their academic credentials can apply to be reviewed on an individual basis. This review gives consideration to the applicant's high school and college record, the strength of academic preparation, types of courses taken, and grades earned in specific courses. Performance on standardized tests is also considered. Applicants can submit additional material or an essay for consideration in evaluating their potential for success at UTEP. Such material can document, for example, the applicant's work experience; achievements, honors, and awards; responsibilities while attending school, including child or elder care or other major responsibilities; bilingual proficiency; socioeconomic background; residency status; involvement in community and extra-curricular activities; status as a first-generation college student; commitment to a particular field of study; strengths and talents that might not be apparent from the academic record; and experiences in surmounting obstacles in pursuit of higher education. Letters of recommendation from high school teachers, counselors, supervisors, and activity leaders are also appropriate.

Application Documents

Transfer credit used toward a degree at UTEP must come from institutions declared on the admissions application. Failure to provide complete information will be considered grounds for denial of admission, denial of transfer credit, cancellation of registration, or appropriate disciplinary action. Official transcripts from all colleges or universities the transferring student attended must be sent directly from those institutions to the Office of Undergraduate Admissions.

To be considered for admission as a transfer student, the following materials must be submitted as applicable:

  •  Apply Texas Application at (www.applytexas.org)
  • Complete, official transcripts from EACH college or university attended.
    • All transcripts in languages other than English must be accompanied by a certified English translation by the educational institution, an American Consulate, or a certified English translator. In order to be considered official, academic transcript must be mailed directly from the issuing institution to UTEP's Office of Undergraduate Admissions.
  •  Official SAT or ACT scores and an official high school transcript (required of students who graduated from high school within the past five years and have not earned 12 semester hours of transfer credit).
  • Official TOEFL, Pearson Test of English (PTE), or PAA scores (may be required of students whose high school education was in a language other than English).

Suspension periods:  UTEP honors suspension periods imposed by other colleges and universities. Students ineligible to return to a previous institution or whose official records will not be released are not eligible for admission to UTEP

Transfer students who do not meet the requirements for transfer admission described above can seek admission through the Individual Review process.

Timelines

All required documents noted above must be submitted to The University of Texas at El Paso’s Office of Admissions and Recruitment. An admissions decision will be administered upon receipt and evaluation of all required documents.

Transfer Policies

Evaluation of Transfer Credit

Once a student is admitted to UTEP as a transfer student, the Office of Undergraduate Admissions will provide an evaluation of courses that are transferable to the University. UTEP complies with the Texas Common Course Numbering System (TCCNS) by displaying the TCCNS number under each appropriate course entry in the course description section of this catalog. Acceptance of transfer credit by UTEP does not constitute approval of the credit for use toward a particular degree program. The applicability of transfer courses toward a degree is determined by the academic dean or the advisor in one's major or his or her designate. Students should request a degree plan from their academic department or dean's office by the time 60 semester hours have been earned. Transfer credits are awarded according to the following policies:

  1. Transfer credit is generally awarded for academic courses completed at regionally accredited or nationally recognized institutions, or from institutions that are candidates for regional accreditation if the credit was earned during the candidacy period.
  2. In general, only academic courses that are comparable in content to those offered at UTEP are transferable, and transfer credit carries the same value as work completed at UTEP. Whenever possible, equivalent course numbers are given; if there are no numerical equivalents, elective (TR) credit is given.
  3. Only courses with grades of A, B, C, D, Credit, or Pass are evaluated, and quarter hours are converted to semester hours by multiplying the quarter hours by two-thirds.
  4. Courses classified below freshman level by sending previous institution are not transferable.
  5. Courses from two-year lower-division institutions transfer as lower division credit.
  6. Undergraduate courses from four-year institutions transfer at the same level (lower-to-lower and upper-to-upper division).
  7. Graduate-level coursework is not transferable as undergraduate credit.
  8. There is no limit on the total number of hours that can be transferred from other institutions. However, a maximum of 66 semester hours of credit from two-year lower-division institutions is applicable toward a degree at UTEP.
  9. Grades earned at other institutions are not averaged into the UTEP grade point average. A transfer grade point average is not computed, and only credit hours transfer to UTEP.
  10. Equivalent transfer credit for engineering courses is granted only for work completed at ABET accredited institutions.
  11. Equivalent transfer credit for upper-division business courses is granted only for work completed at AACSB-accredited institutions.
  12. Completion of the core curriculum, or blocks within the core, at another Texas institution is considered as completion of the core, or appropriate blocks within the core, at UTEP.
  13. Individual core courses completed at another Texas institution will be designated as core courses at UTEP
  14. Completion of a Field of Study at another Texas Institution is considered as completion of UTEPs lower-division requirements for the degree program into which the student transfers. Field of Study must be in the same subject area as UTEPs degree program.
  15. UTEP does not award university credit for non-academic professional certificate or life experience.
  16. Workforce Education (WECM) courses are generally not accepted unless reviewed and approved by the designated Academic Department.

Awarding Credit for Military Service

In accordance with Texas Education Code, Section 51.3042; eligible former members of the armed forces admitted to UTEP as an undergraduate or readmitted as an undergraduate (after having withdrawn to perform military service) will be given course credit for all physical education courses the institution requires for an undergraduate degree and for additional semester credit hours, not to exceed 12, to satisfy any elective course requirements for the student's degree program for courses outside the student's major or minor.

The University of Texas at El Paso does not have any degree programs that require physical education courses and so will not award any physical education credit under Texas Education Code, Section 51.3042. Incoming students who meet the requirements will, however, be eligible to receive up to 12 semester hours of credit for elective coursework that will be applied toward their degree.

To be eligible, a veteran must have graduated from an accredited public or private high school or a high school operated by the US Department of Defense, and be honorably discharged from the US armed forces after completing at least two years of service or discharged because of disability.

To have the credit awarded, students must complete a Military Service Credit Request form and must provide proof of eligibility (i.e., DD214 or disability discharge documentation). The form can be found at www.utep.edu/forms or can be requested by calling the Office of Undergraduate Admissions at 915-747-5890. Once processed (and approved), the appropriate amount of elective credit will be added to the student's official academic record; effective the date of approval.

Please note, this process (including the awarding of credit) is irrevocable. Therefore, careful consideration should be given to the total effect of the additional course credit to degree progress and other institutional rules.

Credit earned under this policy does not prohibit UTEP from awarding additional military educational experience credit based on American Council of Education (ACE) Guide recommendations.

Resolution of Transfer Disputes

If the University refuses to accept lower-division credit earned at another Texas public institution of higher education, students and the institution where the credit was earned will be given written notice that the transfer credit was denied. If the denial of transfer credit is contested, UTEP will attempt to resolve the issue with the student and the sending institution according to applicable rules and guidelines of the Texas Higher Education Coordinating Board. If the dispute is not resolved to the student's satisfaction or to the satisfaction of the sending institution within 45 days of the initial notification, the University will notify the Coordinating Board of the denial of the transfer credit and the reason for the denial. The Coordinating Board will resolve the dispute and notify all involved parties of its findings.

Questions concerning the evaluation of transfer credit should be referred to the Office of Undergraduate Admissions. UTEP students who have difficulty having UTEP credit accepted at other Texas public institutions should contact the Director of Undergraduate Admissions at UTEP for initiation of the transfer dispute resolution process.

International Student Admission

The University welcomes applications from qualified international students whose academic backgrounds indicate a high probability of success in desired academic programs. First-year applicants must complete high school preparation, or its equivalent, that would qualify them for admission to recognized universities in their home country. Transfer students must have completed credits at institutions recognized by the appropriated authority in the country where the institution is located.

All admission credentials will be evaluated on the basis of the admission requirements described below. Students who have attended other colleges or universities in the United States or abroad should also refer to the Transfer Admission section of this catalog for additional information about the transferability of credit.

Documents Required

The University must receive complete, official, or school-certified transcript of high school and university work sent directly from each institution attended. If the original documents are in the student's possession, copies certified by the school, college, university, or U.S. Consulate can be submitted initially, and the originals should be presented to the Office of Undergraduate Admissions for validation when students arrive on campus. All transcripts in languages other than English must be accompanied by certified English translations by the educational institution, an American Consulate, or a certified English translator.

International applicants must submit the following documents to be considered for admission to UTEP:

  • Apply Texas Application (www.applytexas.org)
  • $65.00 application fee paid in U.S. dollars. 
    • Payment may be made in-person to UTEP Student Business Services located at:

UTEP Students Business Services Office 
Mike Loya Academic Services Bldg
500 W University Ave
El Paso, TX 79968

Checks or money orders should be made payable to The University of Texas at El Paso and mailed to the address above. Please include the student's name, application semester, and UTEP ID number (which is issued upon receipt of an application for admission) on the check or money order.

Students may also pay online with a credit card through the UTEP Miner Shoppe, at the following link: https://secure.touchnet.net/C21711_ustores/web/index.jsp.

  • Satisfactory SAT, ACT, PAA, TOEFL, or Pearson Test of English (PTE) scores as described below
  • Complete, official high school transcript
  • Complete, official transcripts from EACH college or university attended (for transfer applicants).

International students who have been admitted and wish to apply for a student visa must submit the following documents in order to meet financial certification requirements as set by U.S. Citizenship and Immigration Services regulations to receive an I-20 Certificate of Eligibility for Non-Immigrant Student Status:

  • Signed and completed Certification of Financial Resources form
  • Appropriate documentation verifying source and availability of funds. Acceptable documents include but are not limited to bank statements, scholarship award letters, educational benefits certification from an employer, etc. For additional information regarding acceptable documentation please contact the Office of International Programs at 915.747.5664 or at oip@utep.edu.

International First-Year Admission

Secondary school or high school graduates whose academic credentials would make them eligible for admission to recognized universities in their home country will be considered for admission to UTEP if all other admission requirements are met. Applicants must present a cumulative grade average equivalent to a 3.0 on a 4.0 scale (B on a letter scale) in addition to the applicable test scores as described below.

International Transfer Admission

Applicants will be considered for admission to UTEP as transfer students if they have completed academic work at colleges or universities recognized by the appropriate authority in the country where the institution operates. A minimum overall grade point average of 2.0 on a 4.0 scale (C on a letter scale) or its equivalent is required. Applicants must be eligible to return to all previous institutions attended. During the application process, students must list all postsecondary institutions attended. Failure to do so can result in the denial or withdrawal of any admission offer previously tendered. Students transferring to UTEP from another U.S. college or university MUST notify their current International Student Advisor of their plans to transfer. Transfer students must meet the Test Score Requirements as described below.

International Student Test Score Requirements

Students whose formal academic instruction was not in English and who do not meet the standards for a waiver as stated below are required to take the TOEFL or the Pearson Test of English (PTE).  Students who take the TOEFL must achieve a minimum score of 500 on the paper-based exam, 173 on the computer-based exam, and 61 on the Internet exam.  Students who take the PTE must achieve a score of 44.

To receive a waiver of the English proficiency test requirement, students must have completed at least one reading/writing-intensive course at the freshman level or above at another US institution with a grade of C or better. Pre-freshman level or developmental coursework will not be reviewed when determining English proficiency test waivers. A waiver for the English proficiency test requirement is automatically granted to students from countries where English is the native language and/or the official language for academic instruction. Students with ACT English score of at least 19 or SAT Reading Comprehension of 480 also qualify for English proficiency test waivers. All test scores must be official and submitted directly from the testing agency to the Office of Undergraduate Admissions. The UTEP school codes are 6829 for the SAT, 4223 for the ACT, and 6829 for the TOEFL. Students who have successfully completed the University's English Language Institute also meet the English proficiency requirement for regular admission.

The ACCUPLACER ESL test is required if a student's secondary education was not conducted in English and if the student took the TOEFL (and scored less than 600), PTE 9and scored less than 44), or the PAA for admission. Students who enroll in the ESOL Program are expected to complete the appropriate sequence of courses. Students can retake the ACCUPLACER ESL if they have not enrolled in an ESOL course during the 12 months following initial testing, or with approval of the ESOL Coordinator. Contact the Student Assessment and Testing Office for information on ACCUPLACER ESL test dates and registration procedures.

The Prueba de Aptitud Academica (PAA) should be taken if the student's primary language is Spanish and she or he does not pass the TOEFL or PTE; a total score of 1000 is required on the PAA. If the student is admitted on the basis of the PAA, he or she will enroll in the bilingual Programa Interamericano Estudiantil (PIE) program. PIE students must enroll in ESOL (English for Speakers of Other Languages) courses. Once ESOL 1610 has been completed with a grade of C or better, the student can change to a major of choice.

The Student Assessment and Testing Web site at www.utep.edu/testing contains information about test dates and registration. If your academic background is unusual or is not described above, you should contact the Office of Undergraduate Admissions to determine which test is appropriate.

International Student Financial Aid

Financial assistance for our international students is limited. After admission and before an I-20 Certificate of Eligibility for Non-Immigrant Student Status (CFR) can be issued, international students must furnish a Certification of Financial Responsibility (CFR) documenting the source and amount of funding available to cover the cost of attendance while enrolled at UTEP. Citizens of Mexico who meet the requirements of the Programa de Asistencia Estudiantil (PASE) might qualify to pay Texas resident tuition. For additional information, contact the Office of International Programs at 915.747.5664 or http://sa.utep.edu/oip/officeinfo/. To learn more about financial assistance, contact the Office of Financial Aid at 915.747.5204.

Health insurance is required of international students holding non-immigrant visas and living in the United States. The amount assessed will match the University of Texas System Student Insurance Plan premium.

Non-Degree Admission Requirements

This category is for applicants who wish to enroll in undergraduate courses pertaining to their personal interest or continuing-education needs, and others who do not intend to work toward a formal undergraduate degree at The University of Texas at El Paso (UTEP).

A person admitted as a non-degree student who wants to take undergraduate courses must (1) be a high school graduate or have completed the GED; (2) understand that acceptance in this category does not constitute acceptance to a degree-granting program; (3) have sufficient educational background to qualify for the courses or courses in which enrollment is sought; and (4) understand that students in this non-degree category cannot be considered and do not qualify for federal or state financial aid.  Persons intending to enroll in graduate-level courses must apply as post-baccalaureate non-degree students and must contact the Graduate School, as strict limitations exist for use of non-degree credits towards a graduate degree.

Applicants whose native language is not English must provide proof of English proficiency as outlined in this catalog under International Admissions Test Score Requirements.

A non-degree student may only complete a maximum of 30 semester credits under the undergraduate non-degree status.  International exchange students must take 12 or more credits to satisfy visa requirements.  upon completion of 30 semester credits, the student must either be admitted as a degree-seeking student at UTEP or submit a letter of appeal to the Director of Admissions to continue as a non-degree student.

All academic policies in this catalog regarding academic standing, course pre-requisites, tuition and fees rates, etc. apply to non-degree students.  Any deviation from the non-degree admission policy or credit limits will be acted on by the Director of Admissions.

A non-degree student seeking admission as degree-seeking undergraduate or as a graduate student will remain classified as non-degree seeking and will not be admitted to a program until all admission requirements have been met.  Total credits and cumulative GPA earned at UTEP and at any other institution of higher education will be considered when determining eligibility for admission.

Non-degree programs at UTEP

All students admitted to these programs will be classified as non-degree students taking undergraduate credits.

Transient Program

Students currently pursuing degrees at other institutions and wishing to continue studies at UTEP for a semester can be admitted as a Transient student. To be considered for admission a student must submit the following:

  • Application for Admission found at www.applytexas.org
  • Official transcripts showing a minimum of 12 semester hours of college level work with a minimum cumulative GPA of 2.0.

Official transcripts are needed to verify prerequisite requirements for courses the student intends to take at UTEP. Students are limited to three semesters under this category. After three semesters a student must be admitted to UTEP as a degree seeking student to continue enrollment.  Applicants to degree seeking programs must meet all published admission requirements.

Junior Scholars Program

The Junior Scholars Program is a cooperative effort between The University of Texas at El Paso and El Paso-area public and private schools, allowing qualified students to enroll in regular University courses while attending high school. Hours earned will count as University credit and some courses can also be approved to apply toward high school graduation requirements. For more information on this program, contact the University Honors House at 915.747.5858.

German Abitur Program

German NATO forces stationed at Fort Bliss often have children whose high school education has been interrupted by their family's move to the United States.  UTEP has developed a 60-hour academic curriculum that the German Ministry of Education considers to be equivalent to completion of the diploma required for admission to higher education in Germany (Abitur).  Students who complete this curriculum at UTEP can be considered for admission to German universities when they return to their home country.  To participate in the Abitur program, students must apply for admission, submit documents showing completion of a United States high school diploma or its equivalent, and submit satisfactory TOEFL, PTE, SAT, or ACT scores as determined by the Admissions Office.  Abitur students will be advised by the Academic Advising Center for the duration of their enrollment at UTEP.

Incoming International Exchange Program students

International students attending UTEP as International Exchange Program Participants will be admitted and enrolled under this category.  To comply with U.S. Immigration and Customs Enforcement (ICE) regulations, international exchange students will be required to enroll as full-time students.

Special Admissions Programs

All applicants admitted under special programs will be admitted as non-degree seeking students.

Early Admission Program

UTEP's Early Admission Program allows students to enroll in university courses while pursuing their high school program. Program applicants must meet the requirements for first-year admission. Credits earned during this program apply only to the student's university degree plan. For more information, contact the Office of Undergraduate Admissions at 915.747.5890.

Flexible Admission Program (FLEX)

The Flexible Admission Program is designed for our first-time, non-traditional students who have never attended a college or university and who do not intend to pursue a degree at the time of admission. FLEX students can take selected basic courses to meet their personal educational objectives or to complete courses in a particular field for professional reasons. FLEX Program applicants must meet the following criteria:

  • Be at least 23 years of age
  • Be a citizen or permanent resident of the United States
  • Have had no previous college or university experience
  • Complete the undergraduate application for admission.

Once admitted under this option, students are subject to the same tuition, fees, and regulations as degree-seeking students. A maximum of 30 semester hours can be accumulated while in the FLEX Program, and the Director of Admissions must approve any FLEX enrollment beyond 30 hours. Students who choose to change from FLEX to degree-seeking status are required to meet all the requirements for regular admission. Admission into a non-degree program such as FLEX excludes you from participation in federally funded financial aid programs.

Academic Fresh Start Program

An applicant for undergraduate admission who is a Texas resident can choose to enter UTEP under the Academic Fresh Start statute, Texas Education Code §51.931 by submitting the Academic Fresh Start Acknowledgment Form to the Office of Undergraduate Admissions. Once the request has been processed, UTEP will not consider in its admission decision any credit or grades taken 10 or more years prior to enrollment. Courses excluded for Academic Fresh Start purposes are not:

  • Considered as transfer credit.
  • Counted toward a degree.
  • Counted in the cumulative GPA calculation.
  • Used to remove any existing high school deficiencies.
  • Used to meet prerequisite requirements.

New applicants must declare Academic Fresh Start at the time of application for admission at UTEP. For returning students, these courses and grades will remain part of their official UTEP academic record, and notation will be made on the transcript indicating the portion of the record that is to be included in computing requirements for graduation. Returning UTEP students must contact Registration and Records at 915-747-5544.

Readmission

Students who meet the criteria listed below must apply for readmission to the University:

  • Former students who have not enrolled in courses at UTEP for more than one academic year/consecutive Fall and Spring semester.
  • Applicants who were previously admitted to UTEP but never enrolled in courses.
  • Junior Scholars who have graduated from high school and wish to continue at UTEP as degree seeking students.
  • Transient students who want to pursue a degree seeking program at UTEP.
  • UTEP graduates seeking an additional undergraduate program.

Students who have attended other colleges or universities since last attending UTEP must submit complete, official transcripts in order to evaluate any course work completed.

Former UTEP students who left in good academic standing are guaranteed readmission to the University.

Former UTEP students who left while on Academic Probation or Suspension must have their status cleared prior to readmission. Refer to the Standard of Academic Performance section of the UG Catalog.

Readmission of Student Who Withdraws to Perform Active Military Service

This section applies to students who withdraw from the University to perform active military service as a member of the United States armed forces or the Texas National Guard. Students requesting readmission within one year after being released from active military service will be readmitted to the University if they are eligible to register for classes. Upon readmission, the University shall:

  • Provide any financial assistance previously provided before the students' withdrawal, if students meet current eligibility requirements for the assistance, other than any requirement directly affected by their service, such as continuous enrollment or another similar timing requirement; and
  • Allow students the same academic status that they had before the withdrawal, including any course credit awarded

The University might adopt rules requiring reasonable proof from students regarding the fact and duration of their military service.

Determining Residency for Tuition Purposes

The Office of Undergraduate Admissions is responsible for determining residency status of students for tuition purposes. The Office is guided by the Texas Education Code, the Rules and Regulations for Determining Residence Status of the Texas Higher Education Coordinating Board, and University regulations. Under the State of Texas statutes and regulations, a student or prospective student is classified as a resident of Texas, a non-resident, or a foreign student.

A resident student is an individual who is a: U.S. citizen, a national, permanent-resident alien, or an alien who has been permitted by Congress to adopt the United States as his or her domicile while in the United States and who has otherwise met the State of Texas requirements for establishing residency for tuition purposes.

A non-resident student is a: U.S. citizen, a national, permanent resident of the U.S., or an alien who has been permitted by Congress to adopt the U.S. as his or her domicile while in this country and who has not met the State of Texas requirement for establishing residency for tuition purposes.

A foreign student is an alien who is not a permanent resident of the U.S. or has not been permitted by Congress to adopt the U.S. as his or her domicile.

While these State of Texas requirements for establishing residency are complex and should be referred to in each particular circumstance, they generally require that an independent individual (18 years of age or older) establish a domicile in Texas and reside in Texas for a period of 12 months prior to the census date of the academic term in which she or he is enrolled. For minors and dependents, the parents or court-appointed legal guardian must have established a domicile and meet the residency requirements. The minor or dependent must be eligible to be claimed by the parent or court-appointed legal guardian on the parents' or legal guardian's federal income tax. In accordance with title 19, Texas Administrative Code §21.25, to initially establish residency status students will be required to submit a completed set of Core Residency Questions or supporting documentation, as directed.

An individual can also be classified as a Texas resident if the individual (1) graduated from a public or private high school or received the equivalent of a high school diploma in Texas; (2) resided in Texas for at least three years prior to graduation from high school or receiving the equivalent of a high school diploma; and (3) continuously resided in Texas for one year prior to the census date of the academic term of enrollment at UTEP. An individual is classified as a Texas resident until he or she establishes a residence outside of the state of Texas.

For a list of qualifying visas, visit the College for All Texas website.  For these visa holders to be eligible for resident tuition, visa must be valid and residency must be established.

An individual who is classified as a non-resident or foreign student can qualify, under certain exceptions, for resident tuition rates and other charges while continuing to be classified as a non-resident or a foreign student.

Military

Certain military personnel, their spouses, and their dependent children, are eligible to pay resident tuition rates as provided through the Texas Education Code, Section 54.241 (b)-(c). These provisions provide for nonresident members of the U.S. Armed Forces, including members of Texas units of the Army or Air National Guard, who are assigned to duty in Texas to pay the resident tuition rate for themselves, their spouses, and their dependent children. To qualify, the student must submit a statement once a year from an authorized officer in the services, certifying that he or she (or a parent or court-appointed legal guardian) will be assigned to duty in Texas at the time of the student's enrollment, and is not a member of the National Guard or Reserves who will be in Texas only to attend training with Texas units.

In addition, Texas Education Code, Section 54.241(d) also provides resident tuition rates for a spouse or dependent child of a member of the Armed Forces of the United States, who is not assigned to duty in Texas but who has previously resided in Texas for a six-month period, if the member provides a document executed with the applicable military service, at least one year preceding the first day of the term or semester, stating the applicable military service in effect on the first day of the term or semester. The document must indicate the member's permanent residence address in Texas must designate Texas as the member's place of legal residence for federal income-tax purposes. In addition, the member must provide documentation proving that he or she has been registered to vote in Texas for the entire year preceding the first day of the semester and satisfies at least one of the following requirements: (1) has owned real property in Texas for the entire year preceding the first day of the semester (2) has had an automobile registered in Texas for the entire year preceding the first day of the semester, or at least one year preceding the first day of the semester executed a will that has not been revoked or superseded indicating that the member is a resident of Texas and deposited the will with the clerk of the county of the member's residence under Section 71, Texas Probate Code.

Other Exceptions

Other categories of non-residents who may be entitled to pay resident tuition are:

  • Participants in the Academic Common Market.
  • Residents of the eight New Mexico counties that border Texas.
  • Recipients of competitive University scholarships of $1,000 or more.
  • Students whose families transferred to Texas as part of the State's plan for economic development.
  • U.S. Foreign Service Officers assigned to posts in Mexico.
  • Mexican citizens with demonstrated financial need.
  • Military stationed in Texas and their dependents.
  • NATO forces stationed in Texas and their dependents.
  • Teaching and research assistants and their dependents.
  • Higher-education teachers and professors and their dependents.
  • Registered nurses enrolled in postgraduate nursing degree programs.
  • Veterans and service members eligible for benefits under the federal Post-9/11 Veterans Educational Assistance Act of 2008 or any other federal law authorizing educational benefits for veterans (and their spouses or children).

Student Responsibilities

Reclassification as a Non-Resident.  Students who have been classified as residents of Texas will be reclassified as non-resident students whenever they report, or there are found to exist, circumstances indicating a change in legal residence to another state. If students who have been classified as residents of Texas are found to have been erroneously classified as a result of an omission or falsification will be reclassified as non-residents and will be required to pay the difference between resident and non-resident fees for the semesters for which they were erroneously classified.

Reclassification as a Resident.  Persons classified as non-residents upon first enrollment can request reclassification. To have residence status reconsidered, students must complete the Core Residency Questions and submit them along with the appropriate documentation regarding residency, to the Office of Undergraduate Admissions prior to the twelfth day of class of the semester for which the change is sought. After the questions and documentation are reviewed, students are notified in writing of the residence decision.

If students have been erroneously classified as non-residents and subsequently prove to the satisfaction of the University's residency official that they should have been classified as resident students, they will be reclassified as residents of Texas and will be entitled to a refund of the difference between the resident and non-resident fees for the semesters in which they were erroneously classified.

All students are expected to pay the tuition assessed on or before the payment date for each semester as established by the University. All residence questionnaires and forms verifying non-resident tuition exemption status must be submitted prior to the twelfth day of class of the term for which the change is sought to the Office of Undergraduate Admissions. To prevent any delay in enrollment, students are encouraged to submit all forms at least two weeks before registration.

Non-Compliance With Institutional Rules and Regulations

If students have obtained residency classification by virtue of deliberate concealment of facts or misrepresentation of facts, they can be required to repay the difference in tuition rates and can be subject to appropriate disciplinary action, in accordance with the rules and regulations of The University of Texas at El Paso. For questions on residency or to update residency status, please contact the Office of Undergraduate Admissions at 915.747.5890

Credit by Examination

We recognize academic achievement acquired outside the classroom and are pleased to offer UTEP credit for the courses listed below based on successful performance on the International Baccalaureate (IB), College Entrance Examination Board's Advanced Placement (AP) Examinations, College Level Examination Program (CLEP) tests, SAT II Subject Tests, DSST (DANTES Subject Standardized Tests), and departmental examinations. These tests, cut-off scores, and testing policies have been approved by the academic colleges and departments teaching the respective courses. There might be other areas in which departmental examinations can be given for credit; please contact the appropriate academic departments for the availability of such examinations.

Credit by Examination Policies

  1. Credit by examination is available to all UTEP students unless credit has been earned for a higher level course in that subject area or a grade other than W has been received in the course.
  2. Official score reports must be sent directly from the testing agency to the Office of Admissions and Recruitment.
  3. Departmental test results and recommendations, with the approval of the department chair and the academic dean, must be sent directly to the Records Office.
  4. If a student has received credit by examination at another institution and have completed more advanced work in that subject area with a grade of C or better, credit will be allowed based on the basis of the other institution's transcript. Otherwise, official score reports must be submitted directly from the testing agency to the Office of Admissions and Recruitment.
  5. Credit earned by examination satisfies degree requirements in the same way as credit earned by classroom instruction. There is no limit to the amount of credit that can be earned by examination, and credit by examination can be used to meet prerequisites for higher-level courses.
  6. Credit earned by examination does not fulfill the UTEP degree requirement for completion of 30 semester hours in residence.
  7. Credit earned by examination is recorded as a grade of CR. It is included in hours earned, but not in the grade point average calculation.
  8. Credit by examination is recorded on the official UTEP academic record after your first enrollment at the University.
  9. Changes in credit by examination policies, tests, and cut-off scores become effective the semester after the changes are approved.

 For a current list of exams and corresponding credit, please visit www.utep.edu/creditbyexam.

Credit for Non-Traditional Educational Experiences

Credit for non-traditional educational experiences is awarded based on American Council on Education (ACE) recommendations published in the National Guide to Educational Credit for Training Programs and the Guide to the Evaluation of Educational Experiences in the Armed Services when such recommendations are similar to courses offered at UTEP. Direct course equivalents are given for lower division ACE recommendations where applicable. Lower-division or advanced elective credit will be given for other ACE recommendations where appropriate. The academic dean or department will determine the applicability of elective credit to a student's degree plan. Official records verifying course completion from the appropriate agency or from the ACE Registry of Credit Recommendations must be submitted to the Admissions Office. If an Army/American Council on Education Registry Transcript System (AARTS) or Navy Sailor/Marine American Council on Education Registry Transcript (SMART) transcript is not available to verify military experience, official copies of the certificates of completion must be submitted.

Go Centers

Go Centers are a Texas Higher Education Coordinating Board initiative to increase postsecondary admission and enrollment among prospective college. The purpose of the Go Centers is to raise awareness among students and their families about the benefits of higher education and how to be academically and financially prepared, and they serve as one of the points of coordination between the College for Texans efforts and local schools. Go Centers are located in local high schools and staffed by UTEP students with the assistance of high school counselors. The Centers have information regarding admission to colleges and universities, financial aid, scholarships, and other materials to help foster the affordability and attainability of higher education.

Enrollment Services Center

101 Mike Loya Academic Services Building
Phone: 915.747.6186
esc@utep.edu
http://www.utep.edu/enrollmentservices/

The Enrollment Services Center provides information about admission requirements and procedures, course registration, financial resources, academic program offerings, and general information about the University.  The Miner Call Center (915-747-5105) is housed in the Enrollment Services Center to help students with questions related to Student Business Services and Financial Aid. It was established as a single central customer contact center for students using the latest customer relationship management (CRM) and call center technology.

Printing Policy

The computer lab in the Enrollment Services Center is an Administrative Computer lab.  Students, faculty, and staff are welcome to use the faciltiy.  Use and printing must contribute to official UTEP business.

Financial Aid

204 Mike Loya Academic Services Building
Phone: 915.747.5204
Fax: 915.747.5631
financial@utep.edu
www.utep.edu/financialaid

The Office of Student Financial Aid assists qualified students in meeting the costs of college education. No person is excluded from participating on the basis of race, color, national origin, religion, sex, age, veteran status, disability, sexual orientation, or gender identity. We welcome inquiries by mail, e-mail, telephone and personal visits.

Cost of Attendance

Cost of Attendance information for The University of Texas at El Paso may be accessed by visiting the Financial Aid website.

Financial Aid Policy

The amount and type of financial assistance provided through educational loans, grants, and college work-study programs follow existing federal, state, and local regulations and policies governing financial aid programs. Priority is given to UTEP undergraduate and graduate students with documented need, who meet academic eligibility criteria, and whose applications are received by the priority date of March 15 each year for the upcoming academic year; students are awarded based on full-time basis (12 hours or more) based on in-state tuition. Students who are enrolled less than full time and/or who are paying out-of-state tuition are asked to notify the office.  Students must be officially admitted to a degree seeking program in order to receive federal financial aid.  Financial aid awards are based on financial need and academic merit.  To apply, a student must submit the Free Application for Federal Student Aid (FAFSA) to determine financial need for the aid period. The cost of attending the University is the student budget. The student's financial resources, combined with those of the student's parents if the student depends on them, compromise the student/family contribution.

Financial assistance includes all non-Title IV scholarships, grants, loans, or other assistance, such as Veterans Educational Benefits. The difference among the student budget, family contribution, and financial assistance determines the student's financial need. For a detailed breakdown of direct and indirect educational costs, students should contact the Financial Aid Office.

Application Process

March 15 is the application submission priority date for each school year. All forms and required documents are due and must be completely processed by the Office of Student Financial Aid by this date for one to be considered for the maximum aid available. The processing of financial aid documents can take at least four weeks. Late applications will be considered on the basis of available funds.

Information that UTEP obtains from a student's need analysis is used to determine financial need and the types of awards for which one is qualified. Awards fall into two categories: (1) gift aid, which includes grants and (2) self-help funds, which include the College Work-Study Program and long-term educational loans. The amount of aid awarded, combined with the student's resources (student/family contribution), cannot exceed the student budget.

Once the documented need is established, the Office of Student Financial Aid will make every effort to meet that need. The financial aid award will be packaged from a variety of sources and will be based on the financial need, program eligibility, and availability of funds. In some instances, the total award might be less than the documented need because of fund limitations, program eligibility requirements, or other factors.

If a student wishes to apply for financial assistance for the spring semester, he or she will be considered based on the availability of funds after UTEP receives the financial aid documents.

Students should refer to the Tuition and Fees Emergency Loan section of this catalog for non-need emergency loan fund programs.

If a student is subject to Selective Service registration, she or he must file a statement indicating whether one has registered for or is exempt from service registration, in order to be eligible to apply for federal or state financial aid.

Satisfactory Academic Progress (SAP) Criteria

The University of Texas at El Paso (UTEP) is mandated by the Department of Education (DOE) to establish minimum Satisfactory Academic Progress (SAP) standards for students receiving financial aid. UTEP's SAP policy encourages a student to progress, in a successful and timely manner, toward completion of their program of study (degree) for which the student is receiving financial aid. At UTEP, SAP is comprised of both a qualitative standard and a quantitative standard (see below for explanations). These standards apply to the student's entire academic history, whether financial aid was received or not, and to all types of aid awarded (federal and state grants, loans and work-study). UTEP's Office of Student Financial Aid will update a student's SAP status at the end of every semester. A student may check their current SAP status by going to mystatus.utep.edu in the Check Status tool/portal at after all course grades are posted. A student will receive notification via a letter if they are not meeting any of the following SAP requirements: low GPA and/or failing to complete 75% of attempted hours* and/or exceeding the "maximum timeframe" (see below for further explanation of these items).

* NOTE: Attempted hours include transferable hours that count only toward a student's degree plan at UTEP as well as all hours attempted at UTEP (see "measureable progress" section II. b. for more information on "attempted hours"). Students are responsible for determining into what courses they should enroll, in order to comply with this requirement, by following their degree plan. Degree plans can be found in the "Degree Evaluation" link, in the student's Goldmine account, under the "Student Records" link.

Qualitative and Quantitative Satisfactory Academic Progress Standards

I.  Qualitative Standard--Grade Point Average (GPA)
Grade point average (GPA) is the qualitative cumulative measurement used to track the quality of the student's academic performance at UTEP. To remain eligible to benefit from Financial Aid, a student must maintain at least a 2.00 GPA if pursuing an undergraduate degree, and a 3.00 GPA if pursuing a graduate degree.

  • Students pursuing certification programs must meet the GPA requirements of the certification to remain eligible.
  • Certain financial aid programs (TEACH Grant, TEXAS Grant, and the UTEP Promise) may require a higher GPA standard for those students pursuing an undergraduate degree. The table below illustrates the financial aid programs and the applicable GPA requirement by academic level.
    Academic Level Financial Aid Program GPA Requirement
    Undergraduate TEACH Grant 3.25
    Undergraduate TEXAS Grant 2.0 Initial; 2.5 to renew
    Undergraduate UTEP Promise 2.00
    All other aid 2.00
    Graduate All Aid 3
    Alternative Certification All Aid 2.5

II.  Quantitative Standard: Maximum Timeframe and Progression Toward A Degree or Certificate
The "quantitative standard," as defined by the DOE, tracks the amount of credit hours attempted toward completion of an eligible degree program and whether the appropriate proportion of those hours are completed without surpassing the maximum number of hours allowed for such degree. (The DOE provides a glossary of terms at www.studentaid.ed.gov).

  1. Maximum Timeframe
    Undergraduate and graduate students, receiving financial aid, cannot attempt more than 150% of the published length of the degree program as measured by credit hours. (Students may view their "Degree Evaluation" online, in their Goldmine account, under the "Student Records" link). For example:
    • If the length of a student's undergraduate academic program (degree plan) is 120 total credit hours, then the "maximum timeframe" would equal150% of 120 credit hours for a total of 180 credit hours.
    • To calculate "maximum timeframe" simple multiply 1.5 by the length of the degree program in credit hours to arrive at the maximum attempted credit hours allowed before financial aid eligibility runs out.

      Completed Degree or Change of Major
    • Credit hours obtained in a completed degree (i.e. a certificate, associates, bachelors, masters, etc.) will not affect a student's "maximum timeframe" by beginning a new degree.
    • In addition, students who change their major will not have the attempted credit hours count against them.
  2. Measurable Progress--Progression Toward A Degree or Certificate
    The DOE calls progress toward a degree or certificate "measurable progress.""Measurable progress" is determined by the cumulative completion of at least 75% of all attempted hours toward a student's degree plan in an academic year. For UTEP this determination is made only during the summer session. For example:
    • If a freshmen student has attempted 12 total credit hours in the fall, plus 12 total hours in the spring, plus 6 total hours in the summer, he/she has attempted 30 total credit hours for the academic year.
    • Assuming the student has earned/passed 21 of the 30 total credit hours attempted, the student would be making satisfactory academic progress; or
    • To calculate this it would be 30 (total attempted hours during an academic year) x .75 = 21 earned/passed hours, the minimum required to meet "measurable progress," as defined by the DOE.

Certain financial aid programs (TEACH Grant, TEXAS Grant, and the UTEP Promise) may require a specific number of completed/earned hours to remain eligible within an academic year (fall, spring, summer). For example, the TEXAS Grant requires the completion of 24 completed/earned hours. See the financial aid web site for details on each program at www.utep.edu/financialaid. All programs, however, fall under the "measurable progress" DOE rule of 75% completion of attempted hours.

The chart below is a guide to determine if the "measurable progress" standard is being met. To find out the number of attempted credit hours that a student must earned to remain in good standing for satisfactory academic progress, find the total number of hours attempted at UTEP in column A. The number found in column B is the minimum number of credit hours the student needs to have completed/earned to be making satisfactory progress.

A B A B
# of Total Attempted Hours Need to complete 75% of attempted hours # of Total Attempted Hours Need to complete 75% of attempted hours
6 to 8 3 104 to 107 78
9 to 11 6 108 to 111 81
12 to 15 9 112 to 115 84
16 to 19 12 116 to 119 87
20 to 23 15 120 to 123 90
24 to 27 18 124 to 127 93
28 to 31 21 128 to 131 96
32 to 35 24 132 to 135 99
36 to 39 27 136 to 139 102
40 to 43 30 140 to 143 105
44 to 47 33 144 to 147 108
48 to 51 36 148 to 151 111
52 to 55 39 152-155 114
56 to 59 42 156 to 159 117
60 to 63 45 160 to 163 120
64 to 67 48 164 to 167 123
68 to 71 51 168 to 171 126
72 to 75 54 172 to 175 129
76 to 79 57 176 to 179 132
80 to 83 60 180 to 183 135
84 to 87 63 184 to 187 138
88 to 91 66 188 to 191 141
92 to 95 69 192 to 195 144
96 to 99 72 196 to 199 147
100-103 75 200 to 203 150

NOTE:

  • Repeated Course(s): Students who repeat a course(s) to improve their GPA are cautioned that previously attempted hours will remain on their record and therefore could affect their "measurable progress."
  • Modular Math: Modular math classes (MATH 1411 and MATH 1508 taken prior to fall 2010) will not be counted in evaluating "measurable progress," but they will be considered in measuring the "maximum timeframe."
  • Grades Affecting Measurable Progress: The following grades are not considered hours completed/earned and will affect the 75% "measurable progress" requirement
    • F = Failure
    • N =  No grade
    • P/F =  Pass/Fail
    • I =  Incomplete
    • P =  In Progress
    • W = Withdrawal
    • U =  Unsatisfactory

Satisfactory Progress (SAP), Evaluation Time Frame, Probation, Termination, Good Semester, and Reestablishing Financial Aid Eligibility

  1. SAP Evaluation Time Frame
    • At the end of the academic year, if a student is not meeting SAP they will receive notification, via a letter, that they are not meeting any of the SAP requirements: low GPA and/or failing to complete 75% of attempted hours and/or exceeding the "maximum timeframe."
    • SAP is evaluated at the end of every academic year except for:
      1. Students who have reached their "maximum timeframe" before the end of the academic year.
      2. Students who are under an Appeal or following an Academic plan
  2. Probation:  Student, whose appeal is approved, will be considered to receive financial aid under a "Probation" status.
  3. Termination
    Termination of financial aid may occur for the following reasons and students will not be eligible to receive aid and will be sent a letter to that effect:
    • Students who do not complete the conditions stipulated in their appeal approval notification.
    • Students who do not follow the Academic Plan.
    • Students who have reached their "maximum timeframe."
    • Students who are not meeting any of the SAP requirements at the end of the academic year (Academic Plan, low GPA and/or failing to complete 75% of attempted hours and/or exceeding the "maximum timeframe").
      At this point, in order to be reinstated, a student will need to complete a "good semester" or reestablish financial aid eligibility.
  4. Good Semester
    A "good semester" is achieved when students, who are not currently eligible for financial aid, register for one semester to improve their academic performance; financial aid is not available during this semester.  Once a "good semester" is concluded (all registered parts of term are completed for that semester), students may submit an appeal after grades are available.  If the appeal is approved, financial aid will be offered for the following semester at UTEP. 
    A good Semester is Achieved when:
    1. The most recently attempted semester, where the student registered at least 6 college level credit hours at ONE accredited institution of higher education.  If the "good semester" is attempted at UTEP, alternative payment options are available at www.loans.utep.edu.  And,
    2. The student completes 75% of all attempted semester hours and
    3. The student earns a 2.00 GPA if undergraduate or a 3.0 if graduate for the semester (GPA does not transfer).
      Students who do not meet all requirements may not appeal.
  5. Reestablishing Financial Aid Eligibility
    A student may regain federal student aid eligibility after:
    1. The student improves their academic performance to meet the school's SAP standards noted above; or
    2. The student successfully appeals their Financial Aid termination.

Appeal Process

An appeal is available to any student who is ineligible for financial aid but has completed a good semester or has extenuating circumstances that prevented him or her from making Satisfactory Academic Progress (SAP).  Some examples of extenuating circumstances are listed on the chart below.  All extenuating circumstances must be resolved the time the appeal form is submitted.  There may be other circumstances not listed.  Students on academic suspension must clear to re-enroll prior to requesting an appeal.

Below are some examples of extenuating circumstances. (There may be other extenuating circumstances not listed).

Extenuating Circumstance Documentation Type
1. Death in the immediate family Death Certificate or News Paper Clip
2. Accidents Insurance Claim/Police report
3. Employment changes Unexpected loss of job or attaining a job due to sudden events beyond their control. (Also, having to work because the parent suddenly lost their job.)
4. Legal matters such as divorce/separation Court Order, Letter from Attorney
5. Military deployment Orders
6. Medical

Documents that address all three of the following:

Medical Condition
Length of treatment
Reason for treatment

7. Good Semester/Completion of Associate's degree Grades for the Good semester must be on Goldmine.  For Associate's: Students are to provide UTEP copy of an official grade transcript from the school they attended to verify receipt of degree.
8. Extenuating circumstances not listed in 1-7 Varied—check with the Office of Student Financial Aid**
 

Supporting documents are mandatory for the reasons listed from 1-7 above.

Students may ONLY appeal more than once if there are different extenuating circumstances.  An appeal may be submitted throughout the year for clearly defined circumstances as defined on the chart above numbers 1-7 and a decision will be made at the time of the request.  For other circumstances, speak with a customer service representative at the Office of Student Financial Aid.  If allowed to appeal, the appeal will go through a Financial Aid Internal Review (FAIR) process.  The Financial Aid Internal Review (FAIR) will review the provided documentation and make a final decision.  Any student anticipating the necessity of requesting an appeal should be prepared to make payment arrangements for his or her own tuition and related fees, in the event the appeal result is unknown by the tuition deadline.  (Payment options are available at loans.utep.edu).

Each student who appeals will be contacted by phone; the result of the appeal request will be known within a week of receipt.  Students, whose appeal is approved, will be considered to receive financial aid under a "Probation" status and will be placed on an academic plan.  Students, whose appeal is denied, will not receive financial aid.  If the appeal is denied, the student will need to complete a "Good Semester."

Appeal Limits:

Appeals will be limited by student's program degree level as follows:

Undergraduate Degree - 5 appeals

Graduate Degree - 2 appeals

Doctoral Degree - 2 appeals

Alternative Teacher Certification, Post Baccalaureate, Eligible Certificate Programs and 2nd degree at any level - 1 appeal.

Students will not be allowed to appeal more than 2 consecutive terms.  Students who fall under this stipulation must attend one "Good Semester" prior to appealing again.

If the student believes he or she has grounds for an appeal, the student must:

  1. Request an appeal form from Office of Student Financial Aid (Mike Loya Academic Services Building 204);
  2. Provide supporting documentation relevant to the semester(s) in question by the end of the semester for which financial aid re-instatement is being requested;
  3. Type a personal statement:
    1. Addressed to: The Office of Student Financial Aid at UTEP
    2. The introduction must include the student's name, major, minor (if any) and projected graduation date.  Mention if he or she already has a bachelor's, certification or another master's degree.
    3. The body of the letter must explain each of the circumstances that prevented the student from meeting SAP and make clear reference to all supporting documentation included in the statement.
    4. The closing statement must clearly state what has changed in the student's situation that would allow him or her to demonstrate that all SAP requirements will be met at the next SAP evaluation.
  4. Copy of Petition for Reinstatement (for GPAs below 2.0 if UG)
  5. If the student has completed 170 credit hours or more, the Office of Student Financial Aid will access the degree evaluation via Goldmine and a copy will be attached to the appeal form.  If the information is not available on Goldmine or not current, we cannot accept the appeal form.  The student must visit their UTEP academic advisor and resolve the matter. 
    View your degree evaluation at: www.goldmine.utep.edu log in with username and password
    - Click Student Records
    - Click Degree Evaluation
    - Select a Term and click Submit
    - at the bottom of the screen click "Generate New Evaluation"
    - chose the program you are following and click "Generate Request"

Appeals are reviewed throughout the year for clearly defined circumstances (see chart above numbers 1-7). For extenuating circumstances (see chart above number 8) the student's appeal will go through a Financial Aid Internal Review (FAIR) process. The Financial Aid Internal Review (FAIR) will review the provided documentation and make a final decision. Any student anticipating the necessity of requesting an appeal should be prepared to make payment arrangements for his or her own tuition and related fees, in the event the appeal result is unknown by the tuition deadline. (Payment options are available at loans.utep.edu). The result of the student's appeal request will be known within a week. Student's whose appeal is denied, will not receive financial aid. If the appeal is denied the student will need to complete a "good semester" (see number IV above).

Note: The procedures and policies listed above are subject to change without advance notice based on changes to federal laws, federal regulations, or school policies.  If changes are made, students must abide by the most current policy.  The Federal Title IV Satisfactory Academic Policy (SAP) is very encompassing and this is intended to be an overview of the policies and procedures that govern regulations pertaining to Title IV SAP.

Special Considerations: Academic Fresh Start, Certifications, Non-degree, and Transfer Students

  1. Academic Fresh Start: Students who return to UTEP under the Academic Fresh Start (see Academic Fresh Start section in the catalog for details) and apply for financial aid will be ineligible immediately after being granted an Academic Fresh Start.  However, students who have been taking classes after being granted an Academic Fresh Start will be considered eligible for aid if the current academic history indicates they are meeting satisfactory academic progress. Students should note that DOE requires an institution to count courses applicable to a student's major (whenever taken) in evaluating a student's satisfactory academic progress.
  2. Certifications: A few certificate programs are eligible for financial aid. To see the updated list of eligible certificate programs go to www.utep.edu/financialaid.
  3. Non-degree: Non-Degree seeking students are not eligible for financial aid. To be considered for financial aid, a student must be enrolled in a degree granting program at UTEP.
  4. Transfer Students: Undergraduate students, who begin their academic career at another postsecondary institution and subsequently transfer to UTEP, must have their transcript evaluated by this institution's Undergraduate Admissions and Recruitment Office. Only transferred courses that apply to a student's degree plan at UTEP will be counted toward their "maximum timeframe" of attempted hours. For these students, financial aid eligibility is identical to that of UTEP students with comparable credit hours.

Grants and Loans

The following summaries of financial aid programs are provided for information only and are subject to legislative acts. Complete details of the programs are available through the Office of Student Financial Aid.

Grants

Pell Grant. The Federal Pell Grant Program is designed to assist eligible students in pursuing their first undergraduate degree by providing a foundation of aid to help pay the cost of attending school. Satisfactory academic progress must be maintained in order for the student to remain eligible for the program.  The amount of Federal Pell Grant funds you may receive over your lifetime is limited by a new federal law to be the equivalent of six years of Pell Grant funding.  Since the maximum amount of Pell Grant funding you can receive each year is equal to 100%, the six-year equivalent is 600%, more information is available at: www.studentaid.ed.gov.

Supplemental Educational Opportunity Grant (SEOG). The Federal SEOG is available for enrolled students who maintain good academic standing, who are making satisfactory academic progress, and who demonstrate exceptional financial need. Priority will be given to students who are enrolled fulltime and observe the application submission deadlines.

TEACH (Teacher Education Assistance for College and Higher Education) Grant. This program provides up to $4,000 a year in grants for undergraduate and graduate students who intend to teach fulltime in high-need subject areas for at least four years at schools that serve low-income families. Recipients who do not complete the teaching requirements must repay the grant as a Direct Unsubsidized Loan under the Direct Loan Program.

Leveraging Educational Assistance Partnership Program (LEAPP). This is a state-matched grant awarded based on financial need. One can be a graduate or an undergraduate student and must be enrolled at least part-time.

Toward Excellence, Access, and Success Grant Program (TEXAS Grant). This state program provides financial assistance to our students with demonstrated financial need who graduated from a Texas public or accredited high school in 1998 or later. One must also have completed the Recommended High School Curriculum or Advanced High School Program or higher to be considered for this program. Awarding of the TEXAS Grant is dependent upon the availability of funds.

Texas Public Education Grant (TPEG). This grant provides financial assistance to undergraduate and graduate students with financial need who are enrolled at least half-time.

Student Employment (Federal College Work-Study Program). The Federal College Work-Study Program provides jobs for students who have documented financial need and wish to earn part of their educational expenses while going to school. Jobs cannot exceed 19 hours per week at both on-campus and off-campus worksites; jobs range from clerical to research. Student employees are paid at the prevailing minimum wage rate as prescribed by federal law. Both graduate and undergraduate students demonstrating financial need are eligible for participation in this program; full-time enrollment is required. International, second-degree, and certification students, as well as unclassified graduates, are not eligible for the Work-Study Program.

For more information, please visit http://academics.utep.edu/Default.aspx?tabid=47768. For work study opportunities, students may use UTEP login information to access the following portal and search for available positions: https://www.myinterfase.com/utep/student/.

Loans

The Office of Student Financial Aid offers assistance through various long-term loan programs. If the student is a first-time recipient of a long-term loan, she or he must complete an online Entrance Loan Counseling prior to receiving the loan funds and sign a Master Promissory Note (MPN) at www.studentloans.ed.gov.

The long-term educational loans available through the Financial Aid Office have many repayment benefits. All of these loans defer payment while one is enrolled in a course of study at least half-time. Loans cannot be released if one drops below half-time status.  Repayment is made on a monthly basis, not to exceed ten (10) years. Students should refer to the Financial Aid Web site for repayment information. Specific descriptions of the various loan programs are listed below.

Loan repayment begins at the end of a grace period or after one ceases to enroll half-time. If one fails to make a payment after the grace period, the loan account will become delinquent and after 270 days it will go into default.  The lending agency can then take necessary action to obtain payment, including the use of a collection agency or court action. If this type of action is taken, the student is required to repay the entire loan plus costs of collection.

Federal Perkins Loan. This loan requires evidence of financial need. The interest is 5% and does not accrue while you are enrolled at least half-time. There are provisions for partial cancellation and deferral for designated public service. The Perkins Loan is dependent upon the availability of funds.

Federal Direct Subsidized Loan. The Federal Direct Subsidized Loan is a loan from the U.S. Department of Education made on the basis of the student's financial need and other specific eligibility requirements. The Federal government does not charge interest on these loans while the borrowers are enrolled at least half-time, during a six-month grace period, or during authorized periods of deferment.

Federal Direct Unsubsidized Loan. The Federal Direct Unsubsidized Loan is a federally financed loan made to students meeting specific eligibility requirements. Interest is charged throughout the life of the loan. The borrower may choose to pay the interest charged on the loan or allow the interest to be capitalized (added to the loan principal) when the loan enters repayment.

Tuition and Fees Loan. These loans are available for those who need assistance in meeting the costs of tuition and fees. They are available to resident, non-resident, and international students, and documentation of need as described elsewhere in this section is not required for these loans. The loan must be repaid during the semester in which it is obtained. Interest on the loan is at 1.222% of the loan amount.Available dates, details and the application are available at: www.loans.utep.edu.

Emergency Book Loans. Emergency book loan funds are available for students who are temporarily in need of funds for books. Regularly enrolled students are eligible if they do not have an outstanding emergency loan or previous semester balance. The loan must be repaid during the semester in which it is obtained. There is a $500.00 limit for book loans. A service charge is added to each loan. One can apply for this loan at: www.loans.utep.edu. The funds are deposited into the Miner Gold Card to be used at the Campus Bookstore.

Hazlewood Act Exemption
The purpose of the Hazlewood Exemption (Hazlewood Act) is to provide an education benefit to honorably discharged or separated Texas veterans and to eligible dependent children and spouses of Texas veterans.

Eligibility Requirements. Veterans, who at the time of entry into the U.S. Armed Forces, are Texas residents, designated Texas as Home of Record, or entered the service in Texas; have served at least 181 days of active military duty, as indicated as "net active service" on the DD214, member 4); have received an honorable discharge or separation or a general discharge under honorable conditions; have no federal veteran's education benefits, or have federal veterans education benefits deducated to the payment of tuition and fees only (such as Chapter 33 or 31; Pell and SEOG are not relevant) for term or semester enrolled that do not exceed the value of Hazlewood benefits; are not in default on a student loan made or guaranteed by the State of Texas; and enroll in classes for which the college receives tax support.

Veterans who are granted their first Hazlewood exemption beginning fall, 2011 must reside in Texas during the semester or term for which the exemption is claimed. This requirement does not apply to veterans who received the exemption prior to the 2011-2012 academic year.

Children and spouses of veterans who, at the time of entry into the U.S. Armed Forces, are Texas residents, designated Texas as Home of Record, or entered the service in Texas; have a parent or is the spouse of a veteran of the U.S. Armed Forces, Texas National Guard, or Texas Air National Guard who died as a result of service-related injuries or illness, is missing in action, or became totally disabled for purposes of employability as a result of service-related injury or illness; have no federal veteran's education benefits, or have federal veterans education benefits dedicated to the payment of tuition and fees only (such as Chapter 33 or 31; Pell and SEOG Grants are not relevant) for the term or semester enrolled that do not exceed the value of Hazlewood benefits; and are residents of Texas as of the term or semester in which they enroll.

Eligible children who receive the Hazlewood exemption for the first time beginning fall, 2011 must be 25 years of age or younger on the first day of the semester or term for which the exemption is claimed (unless granted an extension due to a qualifying illness or debilitating condition). This requirement does not apply to children who received the exemption prior to the 2011-2012 academic year.

Transferability of Benefits (Legacy Program). Eligible veterans may assign unused hours of exemption eligibility to a child under certain conditions. To be eligible, the child must be a Texas resident; be the biological child, stepchild, adopted child, or claimed as a dependent in the current or previous tax year; be 25 years or younger on the first day of the semester or tern for which the exemption is claimed (unless granted an extension due to a qualifying illness or debilitating condition); and make satisfactory academic progress in a degree or certificate as determined by the institution. If a child to whom hours have been delegated fails to use all of the assigned hours, a veteran may re-assign the unused hours that are available to another dependent child. Veterans spouses are not eligible to receive a transfer of unused hours.

Effective with tuition and fee charges fall, 2011, a veteran's spouse or a child's guardian, conservator, custodian, or other legally designated caretaker may re-assign unused hours to an eligible child (through Legacy) on behalf of the veteran if the veteran died prior to requesting the transfer of hours.

Award Amount. Eligible veterans, their children and spouses may receive an exemption from the payment of all tuition, dues, fees, and other required charges, including fees for correspondence courses, but excluding deposit fees, student service fees, and any fees or charges for books, lodging, board, or clothing for up to 150 semester credit hours. Awards may not be used to pay tuition and relevant fees for continuing education classes unless one of the following applies: (1) the college receives state tax support for the classes, or (2) the governing board has specifically approved this benefit.

Application Process. To use Hazlewood benefits or to transfer unused benefits to an eligible child, applicants must complete an application/release form. The forms are available in the Military Services Office or online at the following sites:

Veterans Using the Exemption for the First Time – HE-V at http://texasveterans.com/assets/img/uploads/education/HEVAppFEB20102.pdf

Eligible Children and Spouses Who Have Never Used the Exemption – HE-D at http://texasveterans.com/assets/img/uploads/education/HEDAppFEB20102.pdf

Veterans must provide proof (DD214, member 4) from the Department of Defense regarding their military service and nature of discharge; provide proof of eligibility or ineligibility for GI/Montgomery Benefits (Chapter 31, 33/Post-9/11) by requesting an education benefits letter from the VA office in Muskogee, OK at (888-422-4551 or www.gibill.va.gov; submit the Free Application for Federal Student Aid (FAFSA); and complete and submit the appropriate application(s) and documentation listed above to the Military Services Office.

Children and Spouses must provide proof of eligibility or ineligibility for GI/Montgomery benefits (Chapter 31, 33/Post-9/11) by requesting an education benefits letter from the VA office in Muskogee, OK at (888)442-4551 or www.gibill.va.gov; provide proof from Dept. of Defense or from the VA regarding veteran parent's death or disability related to service; submit the Free Application for Federal Student Aid (FAFSA); and complete and submit the appropriate application(s) and documentation listed above to the Military Services Office.

Effective with tuition and fee charges for fall, 2011, all applicants (veterans, spouses and children) must complete and submit the appropriate application and documentation listed above to their college or university's financial aid office or veterans' education office no later than one year after the earlier of the date the school:

  • Provides written notice to the applicant of his/her eligibility, or
  • Receives written notice from the applicant that acknowledges the applicant's awareness of his/her eligibility for the exemption.

Student Assessment and Testing

127 Mike Loya Academic Advising Center Bldg.
Phone: 915.747.5009
Fax: 915.747.8013
testing@utep.edu
academics.utep.edu/testing

The Student Assessment and Testing Office serves as the test administration center for college admissions, assessment and placement tests, and several state and national professional and certification test programs. The office also provides proctoring services for correspondence tests along with information about testing services for various state-wide and national testing programs.

Prospective and current UTEP students can also save time and money by taking advantage of credit-by examination programs offered, which include the College-Level Examination Program (CLEP) and DANTES Subject Standardized Tests (DSST). The UTEP credit-by-examination testing policy is described in the Admissions section of this catalog.

Special testing accommodations are available for students with disabilities. Arrangements can be made through the Center for Accommodations and Support Services.

Admissions Tests

The Student Assessment and Testing Office administers the ACT (American College Test), TOEFL (Test of English as a Foreign Language), PAA (Prueba de AptitudAcadémica) and the MAT (Miller Analogies Test). Scores from ACT, TOEFL, and PAA institutional examinations can be used only for admission to UTEP.

The Pearson Test of English (PTE) may also be used for admission purposes.  The PTE is offered at off-campus locations.  For a complete list of testing locations, please visit www.pearsonpte.com

Please refer to the Admission section of this catalog for information about admission test score requirements. Contact the Student Assessment and Testing Office for information on admission test dates and registration procedures.

Texas Success Initiative (TSI)

Entering students must satisfy the Texas Success Initiative (TSI) assessment requirement before enrolling in classes at UTEP. This can be done by taking the TSI, or one of the accepted assessment exams. For additional information about the Texas Success Initiative, refer to the Academic Advising Center section of this catalog. Minimum passing TSI assessment standards are:

  1. TSI: Writing Skills-363; Written Essay-4; Reading Skills-351; Math-350
  2. ASSET: Reading Skills–41; Elementary Algebra–38; Writing Skills (Objective)–40; and Written Essay–6
  3. COMPASS: Reading Skills–81; Algebra–29; Writing Skills (Objective)–59; and Written Essay–6
  4. THEA: Reading–230; Mathematics–230; Writing–220

The minimum passing standard for the written essay portion of all tests is a score of 6. However, an essay with a score of 5 will meet this standard if the student meets the objective writing test minimum score of 80.

TSI Placement Tests (Math, English and Reading)

All entering students who do not have college-level credit in math, English, or reading-intensive courses must take the TSI test for course placement in those areas. The TSI is also used to meet the Texas Success Initiative (TSI) basic skills assessment requirement. Students can meet both testing requirements by taking the TSI, which is given by UTEP's Student Assessment and Testing Office and in most El Paso area high schools.

Transfer students who have college-level credit in math, English or reading-intensive courses can be exempt from placement testing, but still must satisfy the TSI. The Admissions Office determines which tests must be taken or whether exemptions apply.

Placement scores are subject to change, and score reports will provide the most current course placement information. TSI math test scores expire two years after the test date if no college math credit is earned, and students must retake the math placement test. Contact the Student Assessment and Testing Office or the Academic Advising Center for current information.

Texas Higher Education Assessment (THEA)

The Texas Higher Education Assessment (THEA) or Quick THEA is used to meet teacher preparation requirements. For additional information on teacher preparation and certification requirements contact the College of Education. Contact the Student Assessment and Testing Office for information on THEA, Quick THEA test dates, and registration procedures.

ESOL Placement Tests

The ACCUPLACER ESL test is required if a student's secondary education was not conducted in English and if the student took the TOEFL (and scored less than 600), the PTE (and scored less than 44), or the PAA for admission. Students who enroll in the ESOL Program are expected to complete the appropriate sequence of courses. Students can retake the ACCUPLACER ESL one year from the original test date if they have not enrolled in an ESOL course during the 12 months following initial testing, or with approval of the ESOL Coordinator. Contact the Student Assessment and Testing Office for information on ACCUPLACER ESL test dates and registration procedures.

Academic Departmental Placement Tests

Departmental placement examinations are based on policies set by individual departments. These tests may be required by departments for enrollment in specific courses. These tests also allow students to start higher in a course sequence if they have previously acquired expertise in an area. Academic advisors help determine whether departmental tests are available in specific areas and which placement tests, if any, are required. Contact the Student Assessment and Testing Office for information on placement test dates and registration procedures. The following is a list of the departmental placement tests administered by the Student Assessment and Testing Office.

Placement Test Score Range Course Placement
Computer Information Systems 0-56 CIS 2320
Computer Information Systems 57-80 Exempt from CIS 2320
French Part A 0-34 FREN 1301
French Part A 35-44 FREN 1302
French Part A 45-50 Qualify for French Part B test
French Part B 0-41 FREN 2301
French Part B 42-53 FREN 2302
French Part B 54-60 See Languages & Linguistics Dept
Nutrition Prerequisite: BIOL 1305 Contact the College of Health Sciences
Spanish (For non-native speakers) 0-18 SPAN 1301
Spanish (For non-native speakers) 19-27 SPAN 1302
Spanish (For non-native speakers) 28-35 SPAN 2301
Spanish (For non-native speakers) 36-44 SPAN 2302
Spanish (For non-native speakers) 45-50 Any 33xx course
Spanish (For native speakers) 0-73 SPAN 2303
Spanish (For native speakers) 74-83 SPAN 2304
Spanish (For native speakers) 84-100 Any 33xx course
Speech 0-69 COMM 1301
Speech 70-100 Qualify for oral test

Note: Minimum scores required for course placement are subject to change. For current information, contact the Student Assessment and Testing Office.Test fees are non-refundable and nontransferable. Fees must be used during the current fiscal year.

New Student Orientation

107 Mike Loya Academic Services Building
Phone: 915.747.6752
Fax: 915.747.5841
Orientation Website:
http://utep.edu/orientation
Orientation Registration Link:
http://.utep.edu/orientation

Supporting the University's mission, the Office of New Student Orientation's purpose is to guide new entering students and their families through the transition to UTEP.  Orientation programs provide the information and tools needed to support their smooth transition and to ensure each students' success and intellectual development.  Orientation Programming is scheduled throughout the year to meet the needs of all entering students.  There are programs specifically for freshman, transfer, and early college high school students, as well as for their families.

Attendance at the University's orientation is mandatory for all new students.  Information on college and/or program specific orientations can be found in the academic sections of the catalog.  The University's orientation program consists of an on-campus session and Enhanced New Student Orientation (ENSO) Math Workshops.  During the on-campus orientation, students will: (1) connect with their academic college for an understanding of academic expectations and opportunities; (2) meet with various departments and programs to discover available services and resources to enhance their college career; (3) network with new and current students to learn more about student life and becoming engaged; (4) and learn how to navigate campus.  

The Enhanced New Student Orientation (ENSO) Math Workshops are mandatory for entering freshmen who meet the following criteria and are beginning their first semester in the fall:

  • Students in all programs who have placed into developmental math
  • Students in programs for the Colleges of Engineering, Science, and Health Sciences who have Pre-Calculus (MATH 1508) placement.

The Math Workshops allow students to review relevant mathematical competencies based on their placement level.  Students will have the opportunity to retake the placement examination upon completion of the workshop.

There is no fee for orientation programs.

Military Services

127 Academic Services Building
Phone: 915.747.5342
Fax: 915.747.8764
hazlewood@utep.edu
veterans@utep.edu
http://academics.utep.edu/Default.aspx?tabid=10958

The Military Services Office provides one-stop services for military students, veterans, dependents, and civilian employees at military bases. Services include assistance with

  • Admissions documents, including residency;
  • Financial aid and Hazlewood documents;
  • GoArmy admissions, degree plan, residency, registration, and grade posting;
  • UTEP registration and withdrawals;
  • Tuition and fees payment processing and
  • Department of Veterans Affairs documents, including creating and maintaining records that support certification of one's status with the Department of Veterans Affairs.
  • MilitaryOneSource – Military Spouse Career Advancement Accounts (MyCAA).

Servicemembers Opportunity Colleges (SOC)

The University of Texas at El Paso participates in the Servicemembers Opportunity Colleges' Concurrent Admissions Program. If a student plans to join the military and wants to attend UTEP when service is complete, he or she can apply for admission before enlistment and designate UTEP as the home institution. The Office of Admissions and Recruitment evaluates transfer credit according to standards set by Texas law, the Board of Regents of the University of Texas System, and UTEP faculty.Additional information on transferring military credit is available under "Awarding Credit for Military Service" and "Credit for Non-Traditional Educational Experiences. Students can work closely with advisors to develop degree plans prior to arrival on campus. Contact the Military Services Office for additional information.

Veterans Education Counselors

The Veterans commission employs Veterans Education Counselors who work with institutions of higher education; local, state, and national veterans groups; local workforce development boards; and education services offices at military installations; who create and manage publicity campaigns to promote the use of education benefits; who support programs to assist students who are combat veterans in readjusting and reintegrating into a noncombat environment; who maintain statistical information; and who perform other activities ; as assigned by the commission, to enhance the educational opportunities of veterans and their family members in the higher education region and throughout this state.

Registration and Records

107 Mike Loya Academic Services Building
Phone: 915.747.5544
Fax: 915.747.8764
records@utep.edu
www.utep.edu/register

The Registration and Records Office houses several functions, including:

  • Scheduling, which coordinates faculty and classroom assignments; and
  • the Records Office, which maintains your student records and all registration transactions, including enrollment verifications, transcript requests, graduation applications, and diplomas.

For detailed information concerning registration and student academic records, consult the Academic Regulations section of this catalog under General Academic Information.